Software for HVAC installers
A proper website with your services. Requests for heating, heat pumps and climate control in one place. Maintenance contracts that schedule themselves.
- Website live today
- 30-day money back
- Cancel any month
- Dutch-based support
Start free as a hvac installer
Account in 30 seconds. 30-day money back.
4.8/5 “Yearly boiler services now run themselves. I save nearly a day a week on scheduling.”
Installation business, Eindhoven area
Sound familiar?
The everyday hassles that cost you time and customers
- Your website is disconnected from your customers, quotes and invoices. You retype every request.
- You track boiler maintenance contracts in an Excel list. A missed service means missed revenue.
- Heat pump quotes turn into three-page Word documents you retype every time.
Website + admin in one
Your website is not a separate island. It feeds your whole admin.
Every request that comes in lands straight in the customer record, becomes a quote, a job in your calendar and an invoice. Enter it once, never retype it between Wix, Excel and Word again.
Request on your site
Customer record
Quote
Scheduling
Invoice
How it works with VakMeister
From request to invoice in a few clicks
- 1
Request comes in
The customer chooses heating, heat pump or climate control and fills in photos and details. Complete, no back and forth by email.
- 2
Quote in five minutes
Your fixed configurations and prices are ready. Add options and send. The customer signs digitally.
- 3
Schedule, work and invoice
Job in the calendar, job sheet finished on site, invoice in one click.
This is what it looks like for you. Everything in one place.
What it gets you
More customers. Less hassle.
Maintenance that schedules itself
Recurring boiler services and filter changes are ready automatically. No missed revenue.
Quotes for heat pumps
Standard configurations with options per line. Digital sign-off and straight through.
Job sheet on your phone
Tick off hours and materials on site. The invoice follows in one click.
Inspections and warranties tracked
Per customer you see which unit is installed and when the next inspection is due.
Everything in one place
Built for hvac installers
Website with your projects
Clear pages, project photos and direct contact buttons.
See this moduleRequests with photos
Customers send photos and details. You know upfront what the job involves.
See this moduleQuotes in five minutes
Your fixed prices, digital sign-off and straight through to the invoice.
See this moduleScheduling and calendar
Plan jobs by day, move them when needed. On your phone too.
See this moduleInvoices and reminders
Invoice in one click. Automatic payment reminders, no hassle.
See this moduleCollect reviews
Ask happy customers for a review automatically. Straight onto your website.
See this moduleHow it works in practice
Examples for your working day
- New boiler: request with a photo of the current boiler, quote in five minutes.
- Heat pump: configuration with a buffer tank as an option, digital sign-off.
- Maintenance contract: the yearly service and invoice are ready automatically.
Is this a fit for you?
Who VakMeister is and isn't for
A good fit if
- Sole trader installer or a crew of up to about ten people.
- You do heating, heat pumps or climate control and want maintenance tracked properly.
- You want a proper website that also brings in requests.
Less of a fit
- Large installation companies with their own ERP and multiple branches.
- You only want accounting software, without a website or scheduling.
Why switch
Separate tools vs. VakMeister
| What you need | Separate tools | VakMeister |
|---|---|---|
| Website with your services | Wix or a separate tool | |
| Maintenance contracts automated | ||
| Quotes with options per line | Word plus Excel | |
| Job sheet on your phone | ||
| Invoices and reminders | Moneybird etc. | |
| Scheduling and calendar | Separate Google Calendar | |
| One overview, one login |
Pricing
Set up once. Then a fixed amount per month.
All prices exclude VAT. Extra user €10 per month.
Basic
One-page website with your projects and all the software.
€995 one-off
plus €39 per month
Complete
Multiple pages, a business email address and Drive storage.
€1,495 one-off
plus €49 per month
Frequently asked questions
Can I track maintenance contracts for boilers?+
Yes. Per customer you record which boiler and which contract applies. You set the yearly service to run automatically once: the quote, invoice and reminder are ready on the right day by themselves.
Can I make quotes for heat pumps with options?+
Yes. Standard configurations for air-to-water and hybrid pumps are ready. Per job you add options (buffer tank, boiler, monoblock) and the customer signs digitally.
Can I finish job sheets on site?+
Yes. On your phone you tick off the hours worked and materials used. The invoice follows in one click.
Can my current website (Wix, Jimdo, WordPress) be connected?+
No. A separate website stays a separate island. With VakMeister you get one system where your website, requests, customer records, quotes, scheduling and invoices work together. We move your old site over, usually within a day.
Does it work on site on my phone?+
Yes. VakMeister works in any browser on mobile. Requests, quotes, scheduling and job sheets are at hand on the road.
How do I move my customers and prices from Excel or Word?+
You fill in your standard prices and texts once. Existing customers you enter by hand or send as a list. Support helps you get going.
Do I get my own domain?+
Yes. With Basic you link an existing domain or we arrange one. With Complete you also get a business email address through Google Workspace.
What if I want to stop after a few months?+
Your subscription is cancellable any month. There is also a 30-day money-back guarantee on the subscription cost. Full terms are in our terms and conditions.
Where is my data stored and is it GDPR compliant?+
Your data runs on Lovable Cloud with hosting in the EU. More details are on our security page and in our privacy statement.
Ready to start?
Start today. Cancel any month. 30-day money back. Support when you need it.
- Dedicated support
- Hosting in the EU
Or check out the pricing.